Posted February 05, 2019 07:50:23If you are a business owner who cares about your reputation, you have a responsibility to keep it.
There are certain things that you should keep private and keep to yourself, and there are others that you must keep to your employees and the public.
This article provides a checklist of common duties that employers need to keep employees accountable for.
If you want to make sure your employee records are up to date, check out the Employee Records Guide to ensure you have the right tools for managing records.
Here are a few things to consider if you are an employee: •Employees must keep a list of all contact information that can be used by others to contact the employer.
•Employees who have multiple job titles and employees can request that their job title be included on the employee’s resume.
Employees with multiple jobs and multiple names can request a different resume for each job title.
Employees must provide this information to their employer within 48 hours of their last contact.
Employees are encouraged to review their records every few weeks and to review the last three months of records.•Employers should keep a record of any requests for disciplinary action made against an employee.
This record should include the reason for the disciplinary action, the date and time of the action, and the reasons given for the action.
Employees who have filed complaints against another employee can request this information.•The employer is responsible for maintaining a record to track the names, email addresses, and phone numbers of employees who have not received disciplinary action.•In addition to employee records keeping, employers should keep their employee’s contact information up todate.
Employees should not send an employee any email or make any phone calls without their employer’s permission.•If an employee has a history of mental health issues, it is important that employers keep their records on the individual.
This includes any reports of symptoms, mental health history, and/or medical issues that have been treated.
Employees can request access to this information by filing a request with their employer.•There are several ways that employers can prevent an employee from having access to information.
Employers can ask for the employee to provide a letter stating that the information is confidential and cannot be shared.
This is usually done through the employer’s insurance plan.
If an employer has been denied insurance coverage for a mental health condition, an employee can apply for insurance coverage through their employer, which may be a different option.
Employers can also limit access to employee’s medical records to prevent employees from accessing information that could compromise their mental health or safety.
For more information, see Employers Should Keep Employee Records on Employees to Prevent Them From Being Manipulated.